IKG Team is seeking a friendly, service-oriented, and highly organized Workspace Administrator to be the face of our office and ensure an exceptional workplace experience for employees, visitors, and guests. This role is responsible for creating a welcoming, professional, and efficient office environment while supporting the day-to-day operations of the workspace. The ideal candidate enjoys helping people, takes pride in maintaining a well-organized and comfortable workplace, and proactively addresses office needs before they arise. Success in this role requires excellent communication skills, strong attention to detail, a hospitality mindset, and a genuine commitment to delivering outstanding internal customer service.

Responsibilities

• Serve as the first point of contact for employees, visitors, candidates, and guests, ensuring a professional and welcoming experience.
• Manage reception and front-desk activities, including greeting visitors, handling incoming emails, and coordinating guest arrivals.
• Maintain a clean, organized, and fully functional office environment, ensuring all workplace facilities are operating efficiently.
• Monitor and replenish office, kitchen, and household supplies, maintaining appropriate inventory levels and placing orders as needed.
• Coordinate office services and maintenance activities, liaising with vendors, contractors, and service providers.
• Support workplace hospitality by organizing refreshments, meeting room preparation, and employee events.
• Assist employees with office-related requests and provide prompt support to ensure a positive workplace experience.
• Coordinate travel arrangements, accommodation bookings, transportation, and guest logistics when required.
• Manage meeting rooms, workspace allocations, and common areas to ensure an efficient and comfortable working environment.
• Support onboarding activities for new employees, including workspace preparation and office orientation.
• Maintain administrative records, invoices, and office-related documentation as required.
• Assist the Administration and Operations teams with various coordination and administrative tasks.

Requirements

• Proven experience as an Administrative Assistant, Office Administrator, or in a similar role.
• Preferable Bachelor’s degree; any additional qualifications or certifications in Administration or Secretarial studies will be considered an advantage.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities, with the capacity to handle multiple tasks and prioritize effectively.
• High attention to detail, with strong problem-solving skills and a proactive mindset.
• Native proficiency in Georgian and advanced knowledge of English.
• Preferred Skills & Experience
• Positive, proactive attitude and willingness to learn.
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with office management procedures.

We Offer

• Collaboration with experienced international teams across diverse functions and disciplines.
• A fast-growing environment where ideas move quickly from concept to execution.
• Competitive compensation aligned with your experience, skills, and contributions.
• Fully covered premium health insurance.
• Additional paid time off to celebrate life's special moments, including birthdays and other personal milestones.
• Birthday gifts and team celebrations — because milestones matter.
• Regular team-building activities, company events, and offsite gatherings.
• A modern, well-equipped office in central Tbilisi, designed to support collaboration, productivity, and employee well-being.

Please apply to this job online using following link: https://ikg.team/?vacancy=Workspace%2520Administrator&city=tbilisi#vacancies