careers@proxylivesolutions.com

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Today - 26 Nov

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Tbilisi, Gldani

Proxy Live Solutions

Application information

Email: careers@proxylivesolutions.com

Information about vacant position:

Specialization/Specialty: Administration / Business Management Office management
Industry / Field: Recreation & Travel Gambling & Casinos
Seniority level: Mid-Level
Schedule: Full-time
Employment form: Fixed-term contract
Work Location: On site
Additional benefits: Health insurance,Corporate mobile number,Coffee/fruit/snacks,Access to electronic educational platforms,Fitness and wellness programs,Paid maternity leave,Celebration of events,Bonuses and incentives,Funding for technical equipment

Employer requirement:

Experience is mandatory:
Specialization/Specialty(Mandatory):
Administration / Business Management Office management
Education level(s): Bachelor
Languages: Georgian,English

At Proxy Live Solutions, we are looking for a proactive, organized, and detail-oriented Office Coordinator to support our daily office operations and help maintain a smooth, comfortable, and productive working environment for our team.

Requirements

Previous experience in an office administration, office coordination, administrative support, or a similar role is preferred.
Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities.
Excellent verbal and written communication skills.
A proactive, service-oriented attitude and willingness to assist employees with day-to-day needs.
Strong attention to detail and the ability to maintain accurate records and documentation.
Good problem-solving skills and the ability to identify issues and follow through on solutions.
Basic proficiency in Microsoft Office, including email, documents, and spreadsheets.
Ability to coordinate with vendors, suppliers, and service providers professionally.
Fluency in English.

Responsibilities

Support daily office operations and ensure the workplace runs smoothly.
Conduct regular office inspections and report maintenance issues.
Monitor office cleanliness, organization, and availability of supplies.
Coordinate meeting rooms, shared spaces, and office equipment.
Respond to employees' requests and provide timely assistance.
Communicate office announcements, updates, and policy changes.
Assist with employee onboarding logistics, including workstation preparation and equipment setup.
Escalate complex operational issues to the Office Manager.
Monitor stock levels of office supplies, stationery, refreshments, and other workplace materials.
Prepare purchase requests and coordinate replenishment.
Maintain accurate inventory records and track the distribution of company merchandise.
Communicate with external suppliers and service providers.
Follow up on maintenance requests, repairs, and outstanding issues.
Coordinate service visits and monitor the completion of requested work.
Report recurring issues to management.
Maintain records, documentation, invoices, and relevant office reports.
Assist with scheduling meetings and coordinating internal activities.
Track requests and follow up to ensure timely completion