Programme Associate

თარიღები: 30 სექ - 14 ოქტ
მდებარეობა: თბილისი
დასაქმების ფორმა: სრული განაკვეთი
გამოცდილება: 5 - 7 წლამდე
ენები: ინგლისური რუსული
ელ. ფოსტა: geotbHR@unhcr.org
მიმაგრებული ფაილი: გადმოწერა
TOP მენეჯმენტი:  პროექტის/პროგრამის მართვა არასამთავრობო (NGO):  სხვა (NGO)

UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR) INTERNAL VACANCY ANNOUNCEMENT Vacancy Notice No. 11/2019

 

Title of Post:                                   Programme Associate
Category/grade:                             General Service, G6
Position Number:                           10008669
Type of contract:                            Fixed-term appointment
Location:                                        Tbilisi, Georgia
Date of Issue:                                30 September 2019
Effective date of assignment:        1 January 2020
Closing Date:                                 14 October 2019

 

Operational Context:

The incumbent serves in the UNHCR Georgia Country Office and is supervised by the Programme Officer. The Programme Associate receives guidance from more senior programme staff in the country operation. S/he may receive indirect guidance from other sections and units relevant to the country programme. UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Programme Associate. S/he is expected to stay abreast of the challenges posed by the operational context, the UN and humanitarian reform and institutional developments.

 

The incumbent is expected to have regular contacts and close collaboration within the organization as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. The incumbent will have to establish good working relationships with relevant stakeholders at country level to facilitate the collection of information and other programme management related activities.

 

The incumbent is expected to work in line with the Multi-Functional Team (MFT) approach as ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle. Considering the MFT approach for planning, monitoring and reporting, it is required for the incumbent to have a good knowledge of the Results Based Management approach and the program management cycle.

 

Excellent knowledge of English, good drafting and communications skills are required including with regard to production of reports and ensuring follow-up on all operational and programme management issues.

 

Programme Unit is supporting UNHCR partners in the implementation of the Project Partnership Agreements, and thus require an incumbent to have a good understanding of the principles of partnership.

 

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

 

Functional Statement:

Duties:

  • Support the assessment and analysis of the needs of persons of concern in the country in a participatory manner and using an Age, Gender and Diversity (AGD) perspective as basis for planning.
  • Assist in managing the development of a broad network of partners, good coordination practices and the development of partner capacities related to programme management.
  • Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
  • Provide support to the field with technical advice to ensure partnership agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners.
  • Support the implementation and performance of partnership agreements through field visits and appropriate physical monitoring, reviewing performance and financial reports.
  • Support the development and implementation of MFT monitoring plans for activities implemented through partnerships and those under direct implementation in line with UNHCR Programme Manual and programming instructions.
  • Contribute to the review and analysis of operations plans, mid-year and year-end reports, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.
  • Follow up on any change in regards to alignment of results chain, verifying indicators, budget, prioritization, apportioning needed to measure programme performance, trends and target interventions, contributing to soundness of Operations Plan and enhancement of data quality.
  • Follow up on the compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
  • Provide support through technical advice and training on resource allocation processes and other programmatic issues.
  • Use UNHCR’s corporate tools (Focus Client, Global Focus Insight and FOCUS Reader, MSRP, etc.) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
  • Support UNHCR’s programming of community of practice and continuously contribute to improvements of programming tools and processes.
  • Perform other duties as required.

 

Essential Minimum Qualifications and Experience:

  • 6 years relevant experience with High school diploma plus Advanced Training/Certificate;
  • Demonstrated experience in programme management, Operation Management Cycle and related processes;
  • Knowledge of Results Based-Management;
  • Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc.)
  • Fluency in English and Georgian.

 

Desirable Qualifications & Competencies:

  • Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management – Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme;
  • Experience in programme management training and capacity building activities.

 

Required Competencies:

Core Competencies:

  • Accountability
  • Communication
  • Organizational Awareness
  • Teamwork & Collaboration
  • Commitment to Continuous Learning
  • Client & Result Orientation

 

Managerial Competencies

  • Empowering and Building Trust
  • Managing Resources

 

Cross-Functional Competencies

  • Analytical Thinking
  • Planning and Organizing
  • Stakeholder Management

 

Eligibility:

Internal candidates: Interested staff members should consult the Policy and Procedures on Assignments of Locally recruited Staff (IOM/49-FOM/50/2012 dated 15 June 2012). If you have questions regarding your eligibility, you may also contact the HR Unit.

 

An applicant who has internal status is a staff member holding an indefinite or fixed-term appointment in any duty station in the country. Former UNHCR General Service staff members, having held an indefinite or fixed-term appointment for an uninterrupted period of at least one year may apply for internally advertised vacancies at their previous grade or equivalent or one grade above, if the seniority requirements are met, for a period of two years following separation (if such criteria are not met, former staff members can still apply as external candidates).

 

External candidates: External candidates must meet the essential minimum requirements of the position and candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country.1

 

 

Remuneration:

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

 

Submission of Applications:

If you wish to be considered for this vacancy, please submit your letter of motivation, updated factsheet (for internals), signed Personal History Form (for externals) by e-mail clearly stating the position title, vacancy notice number and your Last Name in the subject line to: geotbHR@unhcr.org by the closing date.

The Personal History Form and its supplementary sheet is attached.

No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates will be required to sit for a written test and oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.

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