Terms of Reference for the position
Project Manager - Sustainable Mountain Tourism for the project
“Green Economy: Sustainable Mountain Tourism and Organic Agriculture” (GRETA)
Background and Introduction:
The EU, Sweden and Austria mandated the Austrian Development Agency (ADA) to implement a project worth 6.8 million Euro focussing on sustainable mountain tourism and organic agriculture in Georgia. The project is part of a 49 million EU programme to support economic and business development in Georgia, which was signed on 21 November 2018 at a high level meeting in Brussels. Under the agreement, the European Union and Georgia will work together to develop a better legal system for business, modernise financial services, and innovate business models.
The project GRETA aims to facilitate an improvement of the business environment and the creation of new income opportunities in sustainable mountain tourism and organic agriculture to reduce poverty and exclusion in the selected regions of Georgia by focusing on the following three outcomes:
- Outcome 1: The legal and policy framework for mountain tourism and organic agriculture is enabling sustainable and inclusive development.
- Outcome 2: Employment and income in both sectors is increased due to new and better products and services and through better market linkages, locally, nationally and internationally.
- Outcome 3: Access to capacity development measures for people and institutions active in the fields of sustainable mountain tourism and organic agriculture is improved and a system of knowledge management is in place enabling joint learning among public, private and civil society actors.
The project will be implemented over a period of 52 months (December 2018 – March 2023).
To support ADA and particularly the ADC Coordination Office in Tbilisi in ensuring a successful implementation of this project, ADA is recruiting an experienced Project Manager for the component on sustainable mountain tourism for a maximum of 45 months (up to March 2023).
Austria has a long-standing partnership with the Government of Georgia, which has been a priority partner country of the Austrian Development Cooperation (ADC) since 2011. The Austrian Development Agency (ADA) is the operational unit of the ADC and supports its partner countries in implementing programmes and projects. ADA’s focus in Georgia lies on projects in agriculture, forestry and good governance.
Further background information and documents regarding ADC’s engagement in Georgia are available on our homepage www.entwicklung.at.
Detailed Terms of References:
- The Project Manager will be based in the project office in Tbilisi with frequent trips to Mestia (Upper Svaneti) and to the different project sites, partners and beneficiaries within Georgia. She/He will be responsible for the project management and other related tasks.
- The Project Manager for the component on sustainable mountain tourism will be responsible for identifying, planning, implementing and monitoring all activities in the field of mountain tourism including grant management She/He will be responsible for the overall field work implementation and coordination with partners in the selected regions on a daily basis to implement activities as defined in the respective outputs of the action. She/He will spend most of her/his time and efforts in the selected regions, e.g. with farmer/producer groups, processors/market players, tourism service providers, local authorities etc.
- Ensure effective implementation of project though planning, control, monitoring and evaluation of the project activities as defined in the project document, its log-frame and work plan;
- Ensure that all activities under each output related to the sustainable mountain tourism component are prepared in a timely manner and implemented in accordance with stated outcomes and performance indicators;
- Day-to-day supervision of the project activities, ensuring that the expected outputs are completed on time and that they comply with specific project criteria and quality requirements;
- Manage all grant and grant subcontract implementation activities for the component on sustainable mountain tourism;
- Monitor and manage project progress and give updates on the current risk management status to the Team Leader;
- Ensure continuous monitoring and analysis of the project environment, timely readjustment of project, determination of required revisions, coordination of budget revisions, and closure of projects activities, all in line with relevant ADA, EU and Sida regulations;
- Lead monitoring, quality data collection and support the Team Leader in timely and comprehensive reporting on the project according to EU and Sida requirements, as set out in the Delegation Agreement between EU and ADA as well as Sida and ADA (incl. review and assessment of data as well as narrative- and financial/audit reports from contractors/partners and compile the project specific information accordingly);
- Provide technical and policy advice in the fields related to the sustainable mountain tourism component of the project;
- Identify areas requiring support from external consultants, and organize their recruitment process, including drafting TORs and work specifications for experts as well as leading experts' recruitment processes, overseeing procurement processes and technical evaluations;
- Contribute to the documentation of - and information on project implementation (e.g. lessons learnt); support project evaluations, this includes ensuring that gender safeguards, environmental- and social standards are duly implemented;
- Provide monitoring and reporting support to the project partners of the project for result-based monitoring, as required;
- Prepare analytical information and communication to be exchanged with partner institutions, donors and the public as well as procurement of (consulting) services;
- Establish and maintain good working relationships with government and non-government organizations, project stakeholders, beneficiaries, contractors, project partners, other donors, public;
- Manage and monitor the foreseen communication and visibility activities in liaison with the ADC Coordination Office in Tbilisi, the EU Delegation to Georgia and Sida Representation in Georgia and support Communication & Events Manager in public relation activities related to the project, as required;
- Respond to special reporting requirements of the EU, Sida, ADA headquarters and/or ADC Coordination Office in Tbilisi;
- Represent ADA in meetings relevant to the project, as necessary;
- Carry out any other duties or assignments, as required.
Nature of Assignment:
- The assignment shall start in June (latest July), 2019 with a duration until March 2023. The assignment will be full-time; flexibility in working hours and a driving license is required. The probation period is three months.
Responsibilities and Coordination:
- The Head of the ADC Coordination Office in Tbilisi has the overall responsibility concerning all disciplinary, organisational and contractual matters of this employment. The International Team Leader will be responsible for overall project management, guidance and supervision of the project team. The Project Manager will work under the direct supervision of the project Team Leader. Close cooperation with the Programme Management Team of the ADC Coordination Office in Tbilisi and with the responsible Project Coordinator - based at ADA headquarters in Vienna - is required. Coordination and cooperation with local and regional authorities and institutions, as well as with non-governmental partners, is a core task of the assignment.
Requirements and Qualifications:
- University degree in a tourism related field or in economics, business administration, development studies, or similar subject
- Post-graduate degree is an asset;
- At least seven years of relevant working experience in managing international development programmes and projects;
- Working experience in the tourism sector (e.g. on value chain development), preferably also experience with policy related issues in this regard;
- Experience as a project manager/coordinator/team leader in at least one project on tourism development/value chain in an asset.
- Familiarity with the Georgian public administration and the Georgian tourism sector;
- Demonstrated work experience with international institutions and agencies in the tourism sector;
- Experience in management of donor funded projects is an asset;
- Knowledge and experience in financial project management, monitoring and reporting;
- Practical knowledge of technical, economic and financial issues related to mountain tourism project implementation is an asset;
- Knowledge in tendering processes based on EU and Georgian procurement regulations;
- Understanding of international development cooperation principles and quality standards, priority themes and cross-cutting issues is highly desirable;
- Experience in development cooperation and issues related to poverty reduction;
- Demonstrated gender, diversity and environmental competence;
- Excellent computer skills with practical experience in Microsoft applications;
- Excellent written and oral communication/reporting, presentation skills in English are required; German would be an asset.
- Excellent interpersonal and communication skills;
- Flexibility to adjust working hours to actual workload, as required;
- Capacity to work under pressure and availability to travel;
- Valid driving license;
- Decisiveness and hands-on mentality;
- Ability to effectively coordinate a multi-disciplinary team of experts and consultants;
- Ability to work in multinational and multicultural environment;
- Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
Women are especially encouraged to apply for this position. ADA supports gender equality on all levels and attaches great value to a gender balance in senior positions. In case of equal qualification for the position and at the absence of other outweighing factors, preference will be given to the female candidate.
We also welcome applications of people from a migrant background and/or of persons with disabilities.
Applications should be send in English and by email only to email@example.com with a copy to Irine.Mushkudiani@ada.gv.at
and should include the following:
- Application/ motivation letter
- Curriculum Vitae
- Scanned copies of academic degrees
- Scanned copies of previous employment records if any
Please note that we will contact at least one of your previous employers for a reference.
Application deadline is 30 May,2019.