IOM is pleased to announce a vacancy for the position of Project Assistant

Position Title : Project Assistant
Duty Station : Poti, Georgia
Classification : G4
Type of Appointment : Full-time, 6 months, Special Short-Term, with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 5 June, 2023

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:
Under the overall guidance of the Chief of Mission and the direct supervision of the Programme Officer and in close coordination with Field Office Coordinator and the mission’s Project Implementation Teams, the successful candidate will be responsible for the implementation of various tasks with the following duties and responsibilities:

Core Functions / Responsibilities:

• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarize, and present information/data on specific project topics.
• Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.
• Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
• Assist in organizing of meetings, workshops and training sessions.
• Respond to general information requests and inquiries; set up and maintain files/records.
• Facilitates information and provides referral services to IOM beneficiaries (potential migrants, returned migrants, stranded migrants, victims of trafficking, etc.,)
• Assist in the implementation and monitoring of individually tailored reintegration plans for returned Georgian Nationals
• Carry out tasks using relevant SOPs, systems and databases (including MiMOSA);
• Assist in implementing/applying the mission’s Monitoring and Evaluation (M&E) tools to improve results measurement and enhance the impact and efficiency of projects in the respective thematic area(s).
• Perform other related duties as assigned.

Required Qualifications and Experience
Education

• High school diploma with at least four years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution, with at least two years of relevant professional experience.

Experience and Skills

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Good interpersonal and communication skills.
• Good organizational, planning and coordination skills

Languages
Fluency in English and native command of Georgian, both written and spoken is required. Working knowledge of other UN Official Language(s) would be an advantage.

Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated
• Core Competencies - behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• A prerequisite for taking up the position is legal residency and work permit in Georgia, as applicable.

How to apply:

Interested persons who comply with these requirements are kindly invited to send a complete application package, consisting of a cover letter and Curriculum Vitae (both in English and Georgian) to the following email address: kelbakidze@iom.int before 5 June, 2023, 5 p.m.

Only short-listed candidates will be contacted for the interview. No telephone calls please.

For more information on IOM go to https://georgia.iom.int or www.iom.int
Posting period: From 23.05.2023 - 05.06.2023