Participatory budgeting in Dedoplistskaro Municipality

თარიღები: 27 აპრ - 18 მაის
მდებარეობა: დედოფლისწყარო
ელ. ფოსტა: smallgrants@ggi.ge
მიმაგრებული ფაილი: გადმოწერა
ტენდერი/კონკურსი:  ტენდერი

Date of Issuance: 27 April, 2021

Closing Date for Questions: 3 May, 2021

GGI answers to bidder’s questions: 7 May, 2021

Closing Date for Submission of Proposal: 18 May, 2021 5:30 PM, Tbilisi time

Subject: Tetra Tech ARD Request for Proposal No. GGI-RFP-066 entitled “Support Dedoplistskaro City Hall to effectively conduct Participatory Budgeting process for FY2022 with active participation of the local citizens“  

Dear Sir/ Madam,

 

You are kindly invited to submit a technical and financial proposal relating to ARD, Inc.

 

Request for Proposal No. GGI-RFP-066

  • ARD, Inc intends to issue a Firm Fixed Price subcontract for this work
  • Costs incurred by respondents for the preparation of a proposal and the negotiation of contract are not reimbursable.
  • ARD, Inc is not bound to accept any of the proposals submitted.
  • ARD, Inc reserves the right to accept an offerors proposal without further discussion.
  • ARD, Inc will only evaluate proposals from registered, qualified firms to execute and implement the work under this project.
  • Offerors are required to obtain DBA Insurance prior to commencement of any services. See section 3. Financial Proposal for more information.
  • The Offers must be able to complete all the items stated in the Statement of Work in Attachment A.
  • Tetra Tech ARD reserves the right to order in phases or by activities that are most advantages to  ARD, Inc.
  • Offerors MUST NOT provide any goods and/or services that utilize telecommunications and video surveillance products from the following companies: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, or any subsidiary or affiliate thereof, in compliance with FAR 52.204-25.

 

Please note that in submitting a response to this RFP, the Offeror understands that USAID is not a party to this solicitation and the Offeror agrees that any protest hereunder must be presented – in writing with full explanation – to Tetra Tech ARD for consideration as USAID will not consider protests regarding procurements carried out by implementing partners. Tetra Tech ARD, at its sole discretion, will make a final decision on the protest for this procurement.

 

Questions:

All questions and inquiries related to this request must be submitted prior to the Closing Date for questions shown above for this RFP. All “Offerors” must submit their questions to ARD, Inc. via the below email address: smallgrants@ggi.ge

 

The subject line should have: “Questions for RFP No. GGI-RFP-066

 

In compliance with standard procedure, all inquiries and comments will be shared with the rest of the Offerors along with ARD, Inc.’s response. Questions received after the closing date for questions may not be answered.

 

Proposal Submittal requirements:

  • Proposals shall be submitted via e-mail.
  • The Subject line of the email should read: “Proposal for RFP No. GGI-RFP-066
  • Proposals received after the exact time specified for receipts of offer shall be considered late and will be considered only at the discretion of ARD, Inc.

 

Respondents shall receive an email acknowledging that their Proposal has been received upon its submission.

 

Proposal Instructions and Required Format

 

It is requested that Offerors organize their Technical and Financial Proposals as noted below. This request is made to facilitate ARD, Inc.’s review of the submitted material thus enabling a rapid decision and contracting process.

The Offeror shall submit its best price offer/proposal to complete the Statement of Work (SOW) in Attachment A and shall contain the following information detailed in Sections 1 thru 4 below:

 

1.Proposal Cover Letter:

The proposal cover letter should be signed by an authorized representative.

 

2.Technical Proposal:

The technical proposal must be written in English. There should be a maximum of 10 type-written pages, excluding appendixes/supporting documents, with no more than 3 pages covering

 

 

Company Information and Relevant Past Performance.   (Desired Format - Type: Times New Roman, Font Size 11, Margins: 1” all around)

The technical proposal shall address the subjects outlined below:

 

A.Firm Information

  • Provide the name, address and copy of your firm’s business registration.
  • Provide the primary contact information for this project.
  • If you intend to subcontract any portion of the requested work to other firms or institutions, provide the above information for each partner and the percentage of the work that they will be performing.
  • Please describe your firm’s management structure, list all owners.

 

B.Corporate Capabilities and Past Performance

  1. Summary of Corporate Capabilities.
  2. Summary of relevant past experience your firm has had in performing work similar to that described in Attachment A. Statement of Work.
  3. Performance references for similar projects.

For each project, please include the name of the client and his or her contact information (current and most recent information required, within the last three years). It is ARD, Inc.’s intention to contact some of these clients for testimonials regarding your firm’s performance in these areas:

  • The quality of the work performed by the Offeror,
  • The timeliness of the effort performed by the Offeror, and
  • Whether the Client would use Offeror’s services should they have similar needs in the future?

 

C.Technical Approach

  • Please submit a detailed technical write-up of the proposed implementation strategy and management for this specific project detailed in Attachment A.
  • Please submit a detailed technical write-up of the proposed implementation strategy and management for this specific project. Offerors must include an excel timeline, Gantt chart, or similar should be included as a requirement.
  • Identify the Key Personnel that would be working on this project assuming an award. Please include a brief statement about their capabilities and experience. CVs should be provided.

 

3.Financial Proposal

The Offeror’s proposed Financial proposal must represent its best price offer in response to the solicitation, and shall contain the following:

  • Budget. Offerors must use budget template in Attachment B.
  • Budget narrative. A detailed narrative describing the basis on which the costs were derived should be provided to allow a complete analysis of the Offeror’s cost/price.

 

Please note, in accordance with USAID regulations, Offerors should budget for worker’s compensation insurance with USAID’s approved DBA insurance provider – AON Risk Insurance. Details and pricing for DBA insurance can be found here: https://www.usaid.gov/sites/default/files/documents/1868/AAPD17-01-Revised.pdf.

Offerors are requested to please include in the budget a line under ODCs for DBA insurance for budgeted staff (long and short term), and may include the costs of the wire transfer payment. As a reminder, DBA insurance is only applied as a percentage of an individual’s actual base salary, not as a percentage of the fully burdened fixed daily rate.

 

Additionally, please note that the selected Offeror will need to ensure that a DBA insurance policy is obtained from AON Risk Insurance. The first deliverable of any awarded subcontract will be submission of documentation verifying that DBA insurance is in place.

 

4.Required Certifications

Offeror shall submit the required signed certifications as indicated in Attachment D.

 

List of RFP Attachments:

Attachment A: Statement of Work

Attachment B: Budget Template

Attachment C: Proposal Evaluation Criteria

Attachment D: Required Certifications


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