TITLE: Public Diplomacy Assistant
LOCATION: NATO Liaison Office in Georgia
APPLICATION DEADLINE: 2 December 2020
DURATION: Employment contract with 6months probations period
POSITION GRADE: LES5
The NATO Liaison Office in Georgia is seeking a dedicated and proactive individual to join its team to assist with public relations issues.
If you are an effective communicator with a proven skillset from private, non-profit or public sector, we are looking for you! As the Public Diplomacy Assistant,
you will handle a broad range of public relation issues. Most of all, you will assist the Head of NLO in reinforcing and expanding NATO’s Public Diplomacy efforts in the South Caucasus region within the existing framework.
QUALIFICATIONS AND EXPERIENCE
The incumbent must:
- possess at minimum a first level university degree in journalism, communications, public relations, media or other relevant field;
- have a minimum of five years of directly relevant work experience such as in communications, media, public diplomacy and social media management;
- Excellent computer skills, including have an intermediate knowledge of word processing applications and presentation applications as well as skills in digital communication, design and programming;
- have a good understanding of the objectives of the NATO-Georgia Commission, NATO’s cooperation programmes in the South Caucasus region, and the tools and mechanisms associated with them more generally;
- languages: English, level 5 (Advanced); Georgian level 6 (Proficient);
- have no criminal record and pass security and medical screening.
The following would be considered an advantage:
- A good working knowledge of Russian;
- A good working knowledge of (at least) one of the South Caucasus languages in addition to Georgian;
- flexibility to work outside of normal working hours when necessary;
- experience in relevant role working for an international organisation/diplomatic mission and/or experience with NATO Public Diplomacy Projects;
- experience working with local and national governmental and non-governmental organizations, educational institutions, and media organizations.
- Support the development of proposals and the management of NLO public diplomacy engagement activities from concept to implementation. Draft and support the implementation of NLO public diplomacy engagement activities with Armenia and Azerbaijan, as needed. Provide evaluation reports on the efficiency and effectiveness of the activities;
- Assist in managing and developing content for NLO public diplomacy materials and social media accounts;
- Prepare drafts for reports and short stories, articles, statements and other written communication notes on NATO-Georgia cooperation in English;
- Monitor, analyze and provide regular and ad hoc reports and assessments on news broadcasts, media publications relevant to NATO-Georgia/South Caucasus cooperation, media freedom, public awareness, strategic communication, and engagement with civil society as well as on NATO public diplomacy efforts in the South Caucasus region and on other related topics;
- Provide support for senior NLO staff participation in meetings or for the preparation of reports; research and summarize background materials; prepare subject files and draft briefing notes;
- Support the public diplomacy outreach of high level NATO officials prior to, and during, their visits to the region;
- Liaise with the NATO structures, in particular the Public Diplomacy Division, NATO Contact Point Embassy, and Allied and Partner Embassies; liaise with journalists and organize interviews with senior staff and other NATO officials; monitor and report on media broadcasts; support the visits of NATO delegations and delegations from the national government; draft agendas and arrange meetings / activities;
- Assist with establishing and maintaining strong working relationships with governmental institutions, local and regional media outlets, NGOs and civil society organizations; participate in NATO organized and/or co-sponsored events;
- Support and contribute to the conduct of NATO Public Diplomacy Division projects and NATO Public Diplomacy efforts in the South Caucasus region; As needed, review project proposals from NGOs and other partners; meet and discuss projects with NGO representatives; provide recommendations, guidelines and other necessary information for applicants on submitting project proposals; and handle all project-related correspondence;
- Coordinate the work of a public diplomacy intern at NLO as required;
- Translate a wide variety of documents including routine correspondence, brief reports, and other documents from English into local language(s) and vice versa;
- Maintain a professional, courteous and responsible client-oriented manner and maintain the absolute confidentiality and security of NATO information;
- Provide support or stand in for other NLO staff during absences or busy periods;
- Perform other related duties.
The Public Diplomacy Assistant reports to the Head/Deputy Head of the NATO Liaison Office in Georgia. The Public Diplomacy Assistant oversees the work of Public Diplomacy Intern, as required.
Direct Reports: none
Indirect Reports: none
Competencies are a set of personal attributes, skills and knowledge that, combined with professional skills, enable staff to fulfil their duties effectively and efficiently. The incumbent must demonstrate:
- Achievement: Works to meet standards;
- Communicating: communicates effectively with speed, clarity, conviction and enthusiasm;
- Impact and influence: takes multiple actions to persuade;
- Customer Service Orientation: Discovers and meets customer needs; plans, organizes and manages time and activities effectively to deliver a high quality and efficient service;
- Flexibility: Adapts and works effectively within a variety of situations.
- Initiative: shows imagination and a proactive approach; is decisive in a time-sensitive situation.
- Organizational Commitment: Supports the organization, and understands organizational climate and culture;
- Self-Control: Responds calmly; uses sound judgement, evidence and knowledge to provide accurate and professional input;
- Teamwork: cooperates with colleagues and stakeholders; creates and maintains positive, professional and trusting working relationships.
HOW TO APPLY
Candidates are invited to submit their applications before 2 December 2020 via e-mail (Office@NLO-Georgia.HQ.NATO.INT) with “Public Diplomacy Assistant” in the subject line, enclosing the following materials (in English):
- Curriculum Vitae/Resume (max. 2 pages);
- Personal statement (max. 2 pages) focusing on the following questions: Why are you applying? What are your professional achievements we should consider while reviewing your application? What makes you an effective communicator? What tools of communications do you employ and consider the most impactful in the Georgian and South Caucasus context?;
- 3 contacts of reference (including their name, job title, company, and contact information);
- 1 recent photograph.
Note: Up to 10 candidates (long-list) will be invited to follow-on testing in English and Georgian, and up to 5 (short-list) will be invited for an interview. Only long-listed candidates will be contacted.